Managing payroll is overwhelming for any company, and getting it right is even more critical as your business grows.
Keeping payroll policies current and clear will help prevent misunderstandings and other problems, such as underpaid taxes or employee misclassification.
Your pay policies should be accessible throughout your organization, provided during onboarding and shared internally. Be sure they are constantly updated in line with changes to your payment system and state laws.
Automate Your Payroll
Payroll is essential to running a business but can be time-consuming and costly. That’s why automating your payroll process is necessary to save both time and money.
Automated payroll systems can help you cut payroll processing costs by 80% and reduce the risk of error. In addition, they can streamline and improve your payroll management process, which is beneficial for small businesses with limited resources and high turnover rates.
Choosing the best payroll software is a big decision, and it’s essential to do your research carefully. The first step is to select a system that fits your budget and company culture. It’s also a good idea to ensure the payroll system you choose integrates with your existing ERP.
Next, consider whether the system has a payroll self-service feature allowing employees to view and change their information whenever they like. That way, they can ensure their payroll information is always up-to-date and accurate.
Automate Your Timekeeping
One way to streamline the timekeeping process is to automate it. This can help you save significant time and money in the long run.
Automated timekeeping software can be an excellent way to reduce human error and ensure Fair Labor Standards Act compliance. It can also minimize unplanned overtime expenses and increase the overall efficiency of your organization.
The first step in automating your timekeeping process is to establish a workflow. This includes creating rules and assigning responsibilities. Once you have this information, choosing the ideal automation tool for your business is the next step.
Automate Your Taxes
Whether your company is dealing with sales or consumption taxes, managing them can take time and effort. You can automate your tax management processes to save time and reduce the chances of a mistake.
Using software that computes your taxes automatically is one way to accomplish this. This means your employees won’t have to input data manually, and you can spend more time on essential matters.
Another benefit is that you’ll be in line with regulatory compliance. You will only be penalized if you comply with the latest tax rates and deductions.
Tax automation software can also help you keep up with the latest changes in tax regulations. This way, you can offer flawless services to your clients.
While automating your taxes sounds like a no-brainer, a few obstacles will arise. First, you’ll need to prove that your business will see a return on investment.
Second, your technology implementation must be prioritized within an enterprise-wide technology demand management process. This will inevitably mean resource constraints during the process of implementation.
Third, you’ll need to find an automated solution that fits well with the software your finance team already uses. This will make it easier for your team to integrate the new system with its existing strategies.
Even though getting your finances in order can be difficult, it is possible. The key is to know where your challenges lie and develop a strategy that will work for you. Once you have this, you can improve your tax management process for years.
Automate Your Benefits
Managing benefits is one of the most time-consuming tasks for HR staff. Manual processing could be more effective and time-consuming if you offer health insurance, a retirement plan, or other employee benefits.
Automating your benefits administration can help you reduce tedious, time-consuming manual tasks and eliminate rework. It also ensures the accurate processing of data.
Benefits administration software can also make it easier to communicate with employees. With a web-based platform, employees can make PTO requests and track their available time off from their mobile devices without contacting your HR department.
As a bonus, a benefits automation system can help you improve your company’s onboarding and employee relations programs. It will enable you to send emails and surveys to new hires as part of the onboarding process, giving you invaluable feedback on how your company’s HR processes are working.
If your company offers multiple benefits, choosing a benefits administration software solution that integrates them into a single system is essential. This will save your team time by eliminating duplicate data entries, resulting in fewer employee errors and frustration.
In addition, it’s essential to select a benefits management platform that ensures compliance with federal and state laws affecting payroll, benefits, and HR functions. These laws include ERISA, IRC, ACA, HIPAA, ADA, and more. Investing in a high-quality automated benefits administration software platform can help you stay compliant and avoid fines and penalties related to noncompliance.